We've reviewed the Microsoft 365 licences for Meridian Property Group and found several opportunities to reduce your monthly spend. Below is a summary of what we found, along with specific recommendations for each issue.
These savings are independent — for each user, we'll recommend the single best action. Review with your IT partner before making changes.
A snapshot of your accounts, licences, and recent activity.
A summary of the Microsoft 365 plans you're currently paying for, and where the waste is concentrated.
| Licence plan | Total seats | Unused seats | Monthly cost | Est. monthly waste |
|---|---|---|---|---|
Microsoft 365 Business Premium |
20 | 3 | GBP 380.00 | GBP 57.00 |
Microsoft 365 Business Standard |
15 | 3 | GBP 144.00 | GBP 28.80 |
Microsoft 365 Business Basic |
5 | 0 | GBP 19.00 | — |
You're paying for 6 seats that aren't assigned to anyone. We estimate this could save GBP 57.60 per month. The fix is simple: reduce the number of licences you're purchasing. Keep 1–2 spare if you're expecting to hire soon.
| Licence plan | Unused seats | Cost per seat / month | Monthly saving | What to do |
|---|---|---|---|---|
Microsoft 365 Business Premium |
3 | GBP 19.00 | GBP 57.00 | Reduce your purchased quantity by 3 seats |
Microsoft 365 Business Standard |
3 | GBP 9.60 | GBP 28.80 | Reduce your purchased quantity by 3 seats |
We've identified 9 users whose activity suggests they could switch to a lower-cost plan without affecting their day-to-day work. Review this list before making changes — some users may have a role-specific reason for their current plan.
| User | Currently on | Suggested plan | Saving / month | Confidence | Why we're suggesting this |
|---|---|---|---|---|---|
Claire Sutton |
Microsoft 365 Business Premium | Microsoft 365 Business Standard | GBP 9.40 | High | Intune and Defender features never activated. No mobile device enrolment. Email and Teams only. |
James Whitfield |
Microsoft 365 Business Premium | Microsoft 365 Business Standard | GBP 9.40 | High | Security features unused. Consistent web-app only usage across Exchange and Teams. |
Priya Kapoor |
Microsoft 365 Business Premium | Microsoft 365 Business Standard | GBP 9.40 | High | No Intune-managed device. Desktop Office installed but last activated 4 months ago. |
Tom Aldridge |
Microsoft 365 Business Standard | Microsoft 365 Business Basic | GBP 4.60 | Medium | Web apps only — desktop Office suite never activated. No Teams voice activity. |
Sara Okonkwo |
Microsoft 365 Business Standard | Microsoft 365 Business Basic | GBP 4.60 | Medium | Web apps only — desktop Office suite never activated. |
Daniel Forde |
Microsoft 365 Business Standard | Microsoft 365 Business Basic | GBP 4.60 | Medium | No sign-in in 28 days. Web-only usage pattern prior to inactivity. |
Lucy Harman |
Microsoft 365 Business Standard | Microsoft 365 Business Basic | GBP 4.60 | Medium | Web apps only — desktop Office suite never activated. |
Marcus Webb |
Microsoft 365 Business Standard | Microsoft 365 Business Basic | GBP 4.60 | Low | Limited activity data available — fewer than 14 days of usage signals. Worth checking manually. |
Fiona Cheng |
Microsoft 365 Business Standard | Microsoft 365 Business Basic | GBP 4.60 | Low | Limited activity data available — fewer than 14 days of usage signals. Worth checking manually. |
Confidence levels: High = multiple signals agree. Medium = based on 30-day inactivity alone — worth a quick check before acting. Low = limited data available.
These users have administrator access to your Microsoft 365 environment. Even if they appear inactive, we deliberately don't recommend changing their licences — admin accounts often need higher-tier plans to function correctly, and downgrading them could cause problems with how your systems are managed.
| Account | Why they're protected |
|---|---|
Rachel Donovan |
Privileged role: Global Administrator |
IT Support (SERVICE) |
Privileged role: Exchange Administrator |
These accounts have been deactivated — the person can no longer sign in — but their Microsoft 365 licence hasn't been removed. You're paying for 4 accounts who are no longer active users. We estimate removing these licences could save GBP 67.20 per month. These licences can be removed immediately.
| Account | Status | Licence held | Monthly saving | What to do |
|---|---|---|---|---|
Ben Holloway (LEAVER) |
Deactivated | Microsoft 365 Business Premium | GBP 19.00 | Remove licence from this account |
Natalie Cross (LEAVER) |
Deactivated | Microsoft 365 Business Premium | GBP 19.00 | Remove licence from this account |
Owen Griffiths (LEAVER) |
Deactivated | Microsoft 365 Business Standard | GBP 9.60 | Remove licence from this account |
Zoe Patel (LEAVER) |
Deactivated | Microsoft 365 Business Standard | GBP 9.60 | Remove licence from this account |
Sign-in activity (last 30 days) · Microsoft 365 app usage (Exchange, Teams, SharePoint, OneDrive, desktop Office activations) · Intune device enrolment · Azure AD role assignments · Account enabled/disabled status · Licence assignment state
Accounts holding privileged Azure AD roles (Global Administrator, Exchange Administrator, Conditional Access Administrator, and equivalents) are excluded from all recommendations. Service accounts identified by naming pattern or role are flagged for manual review only.
Triggered when: no Intune-enrolled device found AND no Defender for Business activation AND no Azure AD P1/P2 feature usage in 30 days. Confidence High when all three signals present. Medium when two of three.
Triggered when: desktop Office suite not activated in 30 days AND no Teams Phone activity. Confidence High when both signals present plus no sign-in from desktop client. Medium when inactivity alone. Low when fewer than 14 days of signal data available.
Microsoft UK standard commercial list pricing, March 2026. Figures are estimates — actual savings depend on your billing arrangement and any contractual minimums in your current term.